The Coastal States Organization is an Equal Opportunity Employer. CSO’s commitment to diversity includes the recognition that our mission is best advanced by the contributions of people of diverse backgrounds, beliefs, and cultures. Recruiting and mentoring staff to create an inclusive organization is a priority, and CSO encourages applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status, or other status protected by law.
Existing work authorization is required at the time of application submission as CSO is unable to sponsor any visa work sponsorship for this position.
The Coastal States Organization (CSO) seeks a full-time Grants Administrator to work with the Coastal States Stewardship Foundation (CSSF). CSO is a small 501(c)(4) nonprofit, non-partisan organization founded in 1970 that represents the nation’s 35 coastal and Great Lakes States and Territories on legislative, regulatory, and policy matters related to coastal, ocean, and Great Lakes resources. CSSF is the 501(c)(3) nonprofit “sister organization” to CSO. While legally distinct, CSSF shares a common mission with CSO and will engage in work to advance that mission that requires a tax-exempt status. In addition, CSSF serves as fiscal sponsor for coastal and ocean-focused organizations. Learn more about CSSF at: https://coastalstatesfoundation.org/.
The primary role of the CSSF Grants Administrator is to support the fiscal and administrative oversight and management of government and private funding agreements to ensure consistent processes, appropriate fiscal monitoring, reporting, and compliance with applicable terms and conditions and regulations (including the federal Uniform Guidance). Duties and responsibilities include:
Coordinate internally and with CSSF clients to administer and monitor grant and cooperative agreements, contracts, and subawards in accordance with applicable terms and conditions and regulations.
Review and process payment requests and coordinate with CSSF clients on post-award actions such as amendments and requests for changes in scope and re-budgets. These tasks include but are not limited to analysis of expenditure reporting; reviewing invoicing documentation; tracking budget discrepancies; and coordinating the review process internally within CSSF.
Track progress and financial reporting to funders and ensure these reports are complete and submitted on time.
Prepare detailed monthly financial reports and a budget portfolio for CSSF clients.
Respond to inquiries from CSSF clients related to award budgeting, invoicing, and reporting in a timely manner.
Assist as needed with materials for audits.
Participate and engage in external meetings with clients and internal team meetings.
Attend trainings to stay current on grant management best practices and changes to federal regulations.
Other duties as assigned.
The Coastal States Organization is an Equal Opportunity Employer. CSO’s commitment to diversity includes the recognition that our mission is best advanced by the contributions of people of diverse backgrounds, beliefs, and cultures. Recruiting and mentoring staff to create an inclusive organization is a priority, and CSO encourages applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status, or other status protected by law.
Existing work authorization is required at the time of application submission as CSO is unable to sponsor any visa work sponsorship for this position.
Reports To: CSSF Managing Director
Location: Remote, but must be located within and authorized to work in the United States
Salary Range: $60,000-$70,000 annually
Benefits: Healthcare, dental care, long-term disability, and 401(K)
Travel: Ability to travel occasionally within the United States
